Payment providers
Book payouts from PayPal
Diffa reads PayPal's transactions and withdrawals and books sales, VAT and PayPal's VAT-exempt fees in your accounting software.
How PayPal pays out
PayPal does not pay out automatically. The money stays in your PayPal balance until you withdraw it to the bank, manually or on a schedule. Diffa reads each payment, refund and fee as it happens. It reads each withdrawal when it is made.
PayPal deducts its fee per payment. The fee is a financial service and is VAT-exempt. It is booked without VAT and without reverse charge.
How Diffa books it
Sales are booked gross and the fees separately. The fee is VAT-exempt and is booked without VAT. Amounts in other currencies are converted at the Riksbank’s rate on the transaction date. The net sits on the receivable from PayPal until you book the deposit in your accounting software; Diffa never books bank lines.
Default accounts
Suggestions from the Swedish BAS chart. You can change any of them before anything is booked.
| Account | Used for |
|---|---|
| 3001 | Sales with Swedish VAT 25% |
| 3109 | Goods to consumers in other EU countries (OSS) |
| 3309 | Services to consumers in other EU countries (OSS) |
| 6040 | PayPal's fees, without VAT |
| 1686 | Receivable from PayPal until the money reaches the bank |
| 2610 | Output VAT 25% |
| 2670 | OSS VAT |
In your accounting software
PayPal in Fortnox
You log in to Fortnox from Diffa and approve the connection. Each sales day from PayPal becomes a voucher in the series you choose, with the documentation attached.
PayPal in Spiris
You log in to Spiris from Diffa. Diffa reads the chart of accounts, suggests an account for PayPal's VAT-exempt fees and books each sales day as a voucher.
PayPal in Bokio
You log in to Bokio from Diffa and choose a company. Each sales day from PayPal becomes a voucher. You match the bank deposit against the receivable from PayPal.
PayPal in Björn Lundén
You paste the key from Björn Lundén into Diffa. Each sales day from PayPal becomes a voucher in BL with sales, VAT, the fee without VAT and the net amount on the receivable.
Common questions
- When are sales booked?
- On the day of the sale. Each sales day is booked against the receivable from PayPal when the day is over and the payout is then reconciled against what is already booked. You can instead choose one voucher per payout or per transaction.
- I receive payments in dollars and euros. How does that work?
- Each payment is converted at the Riksbank's rate on the transaction date. When PayPal converts the currency at withdrawal, the difference is booked as an exchange difference.
- How is the balance left with PayPal booked?
- As a receivable from PayPal. The receivable decreases when you make a withdrawal. You book the deposit against it in your accounting software.
- What happens with a dispute I lose?
- The sale is reversed on the day PayPal deducted the amount. The dispute fee is booked separately.
The integration with PayPal is ready
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