Payment providers
Book payouts from Shopify Payments
Diffa installs as an app in your Shopify store, reads the orders and Shopify Payments payouts and books sales, VAT, fees and inventory.
How Shopify Payments pays out
Shopify Payments pays out on the store's schedule, daily or weekly. Each payout lists the orders, refunds and fees it includes. Diffa also reads the orders themselves from the store, so sales are booked with the correct VAT per line and inventory can be booked monthly.
Shopify deducts its transaction fee before the payout. The fee is invoiced from Ireland without VAT and is booked with reverse charge.
How Diffa books it
Sales are booked gross and the fees separately. The VAT on the fee is booked as both output and input VAT so it cancels itself out and shows in the right boxes of the VAT return. Amounts in other currencies are converted at the Riksbank’s rate on the transaction date. The net sits on the receivable from Shopify Payments until you book the deposit in your accounting software; Diffa never books bank lines.
Default accounts
Suggestions from the Swedish BAS chart. You can change any of them before anything is booked.
| Account | Used for |
|---|---|
| 3001 | Sales with Swedish VAT 25% |
| 3109 | Goods to consumers in other EU countries (OSS) |
| 3309 | Services to consumers in other EU countries (OSS) |
| 4535 | Shopify Payments fees, reverse charge |
| 2614 | Output VAT on the fee, reverse charge |
| 2645 | Input VAT on the fee, reverse charge |
| 1686 | Receivable from Shopify Payments until the money reaches the bank |
| 2610 | Output VAT 25% |
| 2670 | OSS VAT |
In your accounting software
Shopify Payments in Fortnox
You log in to Fortnox from Diffa and approve the connection. Each payout from Shopify Payments becomes a voucher in the series you choose, with Shopify Payments' documentation attached.
Shopify Payments in Spiris
You log in to Spiris from Diffa. Diffa reads the chart of accounts and suggests accounts for Shopify Payments fees and for OSS sales. It then books each payout as a voucher.
Shopify Payments in Bokio
You log in to Bokio from Diffa and choose a company. Each payout from Shopify Payments becomes a voucher. You match the bank deposit against the receivable from Shopify Payments.
Shopify Payments in Björn Lundén
You paste the key from Björn Lundén into Diffa. Each payout from Shopify Payments becomes a voucher in BL with sales, VAT, the fee and the net amount on the receivable.
Common questions
- I also take payments with Klarna or PayPal in Shopify. What happens then?
- Those payments are not paid out by Shopify Payments. You connect Klarna or PayPal as separate sources. Diffa books the order from Shopify together with the payout from the platform that paid.
- Does Diffa book inventory?
- Yes, if you want it to. Diffa reads the inventory value from Shopify and books the change each month, so the inventory in your books follows the store.
- Do I have to install an app?
- Yes. Diffa is available as an app in the Shopify App Store. Installing it gives Diffa read access to orders and payouts, nothing more.
- How is a partially paid order booked?
- It is held until the whole order is paid or cancelled. Diffa does not book receivables from customers.
The integration with Shopify Payments is ready
Diffa opens to new customers soon. Leave your email and we will be in touch when you can start.
We will be in touch when we open.