Payment providers
Book payouts from Klarna
Diffa reads Klarna's settlements, fetches the orders behind each line and books sales, VAT and Klarna's fees with VAT in your accounting software.
How Klarna pays out
Klarna pays out according to your settlement plan, daily or weekly. Each settlement lists the orders, refunds and fees it includes. Diffa fetches each order from Klarna's order management to get the amounts right.
Klarna is a Swedish company and adds Swedish VAT to its fees. The VAT is shown as a separate line in the settlement. Diffa books it as input VAT exactly as Klarna reports it. Nothing is calculated afterwards.
How Diffa books it
Sales are booked gross and the fees separately. The fee carries Swedish VAT, which is booked as input VAT exactly as the platform reports it. Amounts in other currencies are converted at the Riksbank’s rate on the transaction date. The net sits on the receivable from Klarna until you book the deposit in your accounting software; Diffa never books bank lines.
Default accounts
Suggestions from the Swedish BAS chart. You can change any of them before anything is booked.
| Account | Used for |
|---|---|
| 3001 | Sales with Swedish VAT 25% |
| 3109 | Goods to consumers in other EU countries (OSS) |
| 3309 | Services to consumers in other EU countries (OSS) |
| 6040 | Klarna's fees |
| 2641 | Input VAT on the fee, as Klarna reports it |
| 1686 | Receivable from Klarna until the money reaches the bank |
| 2610 | Output VAT 25% |
| 2670 | OSS VAT |
In your accounting software
Klarna in Fortnox
You log in to Fortnox from Diffa and approve the connection. Each sales day from Klarna becomes a voucher in the series you choose, with the documentation attached.
Klarna in Spiris
You log in to Spiris from Diffa. Diffa reads the chart of accounts and suggests accounts for Klarna's fees and for OSS sales. It then books each sales day as a voucher.
Klarna in Bokio
You log in to Bokio from Diffa and choose a company. Each sales day from Klarna becomes a voucher. You match the deposit in your bank against the receivable from Klarna.
Klarna in Björn Lundén
You paste the key from Björn Lundén into Diffa. Each sales day from Klarna becomes a voucher in BL with sales, VAT, fee and the net amount on the receivable.
Common questions
- When are sales booked?
- On the day of the sale. Klarna releases the transactions with the payout, so the vouchers are created then but dated on the day of the sale. You can instead choose one voucher per payout or per transaction.
- What happens to an order that is partly returned?
- The return appears as a separate line in the settlement. Diffa reverses that part of the sale and the VAT in the settlement where Klarna deducted the amount.
- Klarna sometimes holds back a reserve. How is it booked?
- The reserve is not a cost. It stays on the receivable from Klarna until Klarna pays it out. Diffa books it on that day.
- Do I need Klarna's API keys?
- Yes. You create keys for settlements and order management in Klarna's merchant portal and paste them into Diffa.
The integration with Klarna is ready
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